AMS Administrative Issuances

AMS Administrative Issuances are documents that communicate Agency policies and procedures to employees regarding administrative functions. They provide instruction to employees or explain benefits and how to obtain them. There are three types of Administrative Issuances used in AMS: Directives, Handbooks/Manuals, and Administrative Notices.

Types of Issuances

Directives are permanent issuances that are in force until canceled. Directives are used to issue delegations of authority, basic policies, and operating instructions.

Handbooks/Manuals are permanent issuances which give technical guidance and detailed procedures on a particular subject or function, generally of the type that must be referred to on a daily or frequent basis.

Administrative Notices are temporary, one-time issuances that normally address a single subject or action, establish short-term programs or interim procedures, or make announcements.

Issuances Sorted by Subject Categories

• General
• Budget, Finance, and Travel
• Information Technology
• Human Resources and Civil Rights
• Procurement, Realty, and Property
• FGIS Directives

 

General

• 106.1 – Preparing and Issuing Delegations of Authority (pdf)
• DR 3515-002 – Privacy Act (pdf)
• 1074.1 - Scientific Integrity Policy (pdf)
• 1074.1 att1 -  Scientific Integrity Policy Statement Informational Brochure (pdf)
• USDA Hotline Poster (pdf)

Budget, Finance, and Travel

• 201.1 – Assistance Documents and Memorandums of Understanding (pdf)
• 2100.1 – Administrative Control System for Appropriations and Feed Supported Funds (pdf)
• 2210.2 – Investment of Public Funds (pdf)
• MRP 2301.1 – Marketing and Regulatory Program Supplements to the Agriculture Travel Regulations (pdf)
• 407.1 – Fee Supported Programs – User Fee Charges and Funding for Shutdown Expenses (pdf)
• 408.1 – Financial Guidelines For Cooperative Grading Programs (pdf)
• 430.3 – Restrictions on the Disclosure of Budget Estimate and Supporting Materials (pdf)
• 434.1 – Estimated Reimbursements or Receipts (pdf)
• 437.1 – Statutory Restrictions on the Payment of Indirect Costs for Cooperative Agreements and Grants (pdf)

Information Technology

• 257.1 – Clearance of Public Reporting and Recordkeeping Requirements (pdf)
• 270.1 – AMS Records Management Program (pdf)
• 3010.1 – AMS Administrative Issuance System (pdf)
• MRP 3010.2 – Marketing and Regulatory Programs Issuance System (pdf)
• MRP 3040.2 – MRP Records Management Program (pdf)
• MRP 3040.3 – MRP Electronic Records Management Program (pdf)
• MRP 3050.1 – MRP Mail Management Program (pdf)
• MRP 3050.2 – Commercial Payment for Postage (pdf)
• MRP 3051.1 – MRP Mailing list Management Program (pdf)
• 3130.1 – Capital Planning and Investment Control Process (pdf)
• 3130.2 – Section 508 Information Access Requirements (pdf)
• 3130.2att1 – Section 508 Information Access Requirements Attachment 1 Checklist of Standards (pdf)
• 3130.2att2 – Section 508 Information Requirements Attachment 2 Undue Burden Determination (pdf)
• 3130.2att3 – Section 508 Information Access Requirement Attachment 3 Unavailability Determination (pdf)
• 3130.2att4 – Section 508 Information Access Requirements – Attachment 4 Compliance Not Required Determination (pdf)
• 3130.4 – Technical Approval of Information Technology Investments (pdf)
• 3130.4att – Technical Approval of Information Technology Investments – Attachment 2 – Form ST-14 (pdf)
• 3130.8 – IT System Life-Cycle and Project Management (pdf)
• 3130.9 – Management of Information Technology (pdf)
• 3130.11 – Protecting Sensitive Information (pdf)
• 3130.12 – AMS Forms Management Program (pdf)
• 3220.1 – Acquisition of IT Workstations and Printers (pdf)
• 3300.1 – Use of Government Office Equipment (pdf)
• 3300-001-Telecommunications & Internet Services and Use (pdf)
• 3300.2 – Guidance on Use of Mobile Technology Devices (pdf)
• MRP 3515.2 - MRP Cybersecurity Clean Desk Policy (pdf)
• MRP 5000.3 - GFE for Telework and Remote Work Directive (pdf)
• AMS HB 202 – AMS Records Management Handbook (pdf)

Human Resources and Civil Rights

• AMS - AMS Workplace Violence Prevention Policy Statement (pdf)
• AMS - AMS Policy on Safety and Occupational Health, Security, and Stewardship (pdf)
• MRP 20-1 - Headquarters and HUB Interim COVID-19 Maxiflex Policy (pdf)
• 113.1 – Nondiscrimination (pdf)
• 116.2 - Appearance in Judicial or Administrative Proceedings (pdf)
• MRP 1660.1 -- Pre-Tax Parking Benefit Program (pdf)
• MRP 1660.1 Attachment 1 – Pre Tax Parking Application (pdf)
• 321.1 – Probation on Initial Appointment to a Supervisory or Managerial Position (pdf)
• 332.1 – Resignations (pdf)
• 372.2 – Medical Examination for Employees Exposed to Hazardous Employment Conditions (pdf)
• MRP 4030.1 – Category Rating and Selection (pdf)
• MRP 4060.2 – Professional Liability Insurance Reimbursement (pdf)
• DR 4070-735-001 - Employee Responsibilities and Conduct (pdf)
• MRP 4080.1 – MRP Transit Incentive Program (pdf)
• 4120.2 – Training and Development Policy for AMS Supervisors, Managers, and Executives (three attachments) (pdf)
• 4300-010 - Civil Rights Accountability and Procedures (pdf) 
• MRP 4300.2 – Issuance Changes 1 and 2, dated 8/13/2013 and 4/15/2014 – Reasonable Accommodations Program (pdf)
• 4300.2att1 – MRP Form 30 Reasonable Accommodation Reassignment Request (pdf)
• 4300.2att2 – MRP Reasonable Accommodation Program Brochure
• 4300.4 – Civil Rights Impact Analysis (CRIA) (pdf)
• 4300.5 – Equal Employment Opportunity Program (pdf)
• 4300.5att1 – Equal Employment Opportunity Program – Attachment 1 the EEO Complaint Process (pdf)
• MRP 4311.1 -  Authorization to Administer Employment Oath of Office (pdf)
• MRP 4335.1  - Voluntary Change in Official Duty Station (pdf)
• AMS 4335.2 – Directed Reassignment (pdf)
• AMS 4335.3 - Geograhic Mobility (pdf),  Attachment 1 – Permanent Positions Subject to Geographic Mobility Requirements , Attachment 2 – Memorandum of Understanding, Geographic Mobility Agreement (pdf)
• MRP 4339.1 – Medical Qualification Determinations for Appointment to Covered Positions within Marketing and Regulatory Programs (pdf)
• MRP 4351.1 – Reduction in Force Attachment 1 – Glossary (pdf),  Attachment 2 - Competitive Areas for Reduction in Force (pdf), Attachment 3 – APHIS Information (pdf), Attachment 4 – GIPSA Information (pdf), Attachment 5 – GIPSA Information (pdf), Attachment 6 – GIPSA Information (pdf)
• MRP 4410.1 – New Employee Orientation (pdf)
• MRP 4410.1att – New Employee Orientation Attachment 1 Form AMS 453 (pdf)
• MRP 4413.1 – Career Enhancement Program (pdf)
• 4430.5 – Incorporating the Equal Opportunity/Civil Rights Goals into Performance Standards (pdf)
• 4430.1att1 – Incorporating the Equal Opportunity/Civil Rights Goals into Performance Standards Attachment 1 glossary (pdf)
• 4430.5att2 – Incorporating the Equal Opportunity/Civil Rights Goals into Performance Standards Attachment 2 Examples (pdf)
• MRP 4500.1 – Recruitment and Retention Incentives (pdf)
• MRP 4501.1 – Electronic Statement of Earnings and Leave (SEL) (pdf)
• MRP 4511.1 – Classification Appeals Within the Marketing and Regulatory Programs Mission Area (pdf)
• MRP 4511.2 - Position Classification (pdf)
• MRP 4531.1 – Salary Rate Determinations (pdf)
• MRP 4537.1 – Repayment of Student Loans (pdf)
• MRP 4550.1 – Electronic Funds Transfer (pdf)
• MRP 4550.2 – Premium Pay (pdf)
• MRP 4591.1 – Uniform Policy (pdf)
• MRP 4610.1 – Tours of duty (pdf)
• MRP 4630.1 – Absence and Leave (pdf)
• MRP 4630.2 – Mentoring/Tutoring Program (pdf)
• AMS 4710-1 – Alternative Dispute Resolution (pdf)
• MRP 4713.1 – Civil Rights (pdf)
• MRP 4720.1 – Disability Employment Program (pdf)
• MRP 4720.1att1 – Disability Employment Program Attachment 1 Targeted Disabilities (pdf)
• MRP 4720.att2 – Disability Employment Program Attachment 2 Reasonable Accommodation Form (pdf)
• 4732.1 – Security Clearances and Position Sensitivity
• 4740.1 – AMS Mentoring Program
• MRP 4771.1 – MRP Administrative Grievance System (pdf)
• MRP 4780.1 – Department Common Identification Standard (LincPass)
• 4790.1 – Prevention of Workplace Violence (pdf)
• MRP 4790.1 – Marketing and Regulatory Programs (MRP) Safety and Health Program (pdf)
• MRP 4791 – MRP Workers’ Compensation Policy and Procedures Manual (pdf)
• MRP 4792 – MRP Drug Free Workplace Program Handbook (pdf)
• 491.1 – Settlement of Claims for Unpaid Compensation Due Deceased Employees (pdf)
• 491.2 – Waiver of Claims for Erroneous Payments to Employees (pdf)
• 491.3 – Reporting and Collecting Amounts Owed the Government by Employees due to Salary Overpayments (pdf)
• 494.1 – Collecting Debts Due the Federal Government and Computing Late Payment Charges on Overdue Accounts (pdf)
• AMS 4790 – AMS Safety and Health Handbook (pdf)
• MRP HRDG 4000-4999 – MRP Human Resources Desk Guide

Procurement, Realty, and Property

• MRP 1620.1 – Changes to Space and Lease of Field Office and Facilities (pdf)
• AMS 210.1 – Acquisition Management Program (pdf)
• AMS 212.4 – Contracting with Small Businesses and Small Disadvantage Businesses (pdf)
• MRP 5000.2 – Sensitive Property Management (pdf)
• MRP 5003.1 - Appropriations Restrictions for Financial Transactions with Felons and Tax Delinquent Corporations (pdf)
• MRP 5036.1 – MRP Construction Management Policy (pdf)
• MRP 5101.1 – Real Property Management (pdf)
• MRP 5400.2 – Allocating Parking Spaces at Field Locations (pdf)
• MRP 5400 – Motor Vehicle Manual (pdf)

Contact

Questions or comments concerning issuances should be directed to the APHIS, MRPBS, MRP-IT, Information Management Branch.

Contact issuances@aphis.usda.gov