Fresh Fruit & Vegetable Resources

Forms

• SC-24 Positive Lot Identification Stamp(s)/Die(s) Request Form (pdf)
• SC-184-7a Almond Treatment Process Verification Report (pdf)
• SC-184-7b Almond Non-Conformity & Corrective Action Request (pdf)
• SC-213 Inspection or Audit Services Rendered to Other SC Program Divisions
• SC-214 Inspection or Audit Services Rendered to Specialty Crops Inspection
• SC-237 Request for Inspection
• SC-237A Request for Audit Services
• SC-248 Inspector’s Assistant Authorization Record (pdf)
• SF-270 Request for Advance or Reimbursement
• SC 293 Federal-State Shipping Point Inspection Service Licensee’s Performance Rating (pdf)
• SC-294 Report on Sanitary Inspection
• SC-350 SCI Division Hardware Request Form
• SC-359 Market Inspector Training (MIT) Core Commodity Inspection Certification (CIC) Commodity OJT Progress (pdf)
• SC-369 Market Inspector Training Core Commodity Inspection Certification (CIC) Training Evaluation (pdf)
• SC-371 PLI Stamp-Die Accountability Sheet (pdf)
• SC-380 Order Form for Equipment and Miscellaneous Items (pdf)
• SC-383 Records Review
• SC-396 Annual Cooperator's Report (pdf)
• SC-399 State Cooperators’ Communication-Feedback Form
• SC-397 Supervisory Review Checklist
• SC-400 Federal State Cooperative Market Office Review
• SC-430 Vendor Form
• SC-468  Application for License to Sample or Inspect Fruits, Vegetables, Nuts and Miscellaneous Products
• SC-494 Memorandum Report of Inspection for Imported Dates (pdf)
• SC-651 - Agreement for Participation in Audit Verification Programs

Administration

• Billing Divisions of the Specialty Crops Program for Inspection Services
• BIQMS Review Procedures Guide
• Inspection Branch Internal Quality Management System (BIQMS) Quality System Service Standards (pdf)
• Reimbursement for Inspection or Audit Services
• SCI Division Hardware Request Policy (pdf)
• Technical Advisory Committee

Inspection

All

• AIM Inspection Series Sanitation Manual
• Application of Tolerances for Import Requirements & Marketing Order Regulations
• Approval and Use of Automatic Sampling Devices
• Approval and Use of Automated Sorting Devices for Incoming Almonds (pdf)
• Export Apple Act Export Grape & Plum Act
• Federal State Inspection Certificate (FV-184) Handbook (pdf)
• FEIRS
  • Downloading New versions of FEIRS (pdf)
  • PATCH #012 Detailed Notesheets for Canadian Import and U.S. Export Inspections Performed on a FV-E205 and FV-E207 (pdf)
  • PATCH #013 Greenhouse Tomatoes automatically reporting color in FEIRS (pdf)
  • PATCH 028 FEIRS Broccoli Offsize Percentage Guidance (pdf)
  • PATCH #050 Reporting Defects for Salad Mix in FEIRS (pdf)
  • PATCH #055 Winter Pears Workaround (pdf)
  • PATCH #074 U.S. Standards for Grades of Watermelons FEIRS Application (pdf)
• FPB 02-2 Identifying Tomatoes from Florida with PLI Marks that are Producer-Packed
• General Shipping Point Manual
• Method of Determining Percentages of Various Commodities (pdf)
• Positive Lot Identification (PLI) Manual & Worksheets
• Reporting Spiders in Containers of Fruits or Vegetables
• Reporting Out-of-Grade Lots Under Marketing Orders at Shipping Point (pdf)
• Scale Tolerances for Determining Net Weight (pdf)
• SCI Division Safety Manual
• Section 8e Import Requirements
• Serially Numbered Forms Accountability
• Technical Procedures Manual
• Tolerance Testing of Produce Sizing Rings
• Tomato Super-Lot Pilot Program (pdf)
  • Non-Conformity Report (pdf)
  • Memorandum of Understanding (docx)
  • Warehouse Approval Checklist (pdf)

Audit

• Aquaponics Operation Good Agricultural Practices (GAP)
• Audit Billing Procedures (pdf)
  • PATCH 040 Audit Billing Procedures (pdf)
• Audit Billing Worksheet (xls)
• Auditor Evaluation Worksheet (doc)
• Auditor Evaluation Worksheet – Completion Instructions (pdf)
• Food Defense Audit Standard (pdf)
• FPB 701 Minimum Auditor Criteria for Federal & Federal-State Personnel Licensed to Perform Audits (pdf)
• FPB 702 Unannounced Verification Review for GAP-GHP Audit Verification Program
• FPB 703 Fresh Products GAP-GHP Audit Appeals, Complaints & Dispute Procedures
• FPB 705 Use of Agreement for Participation in GAP-GHP Audit Program
• FPB 706 FV-237A Request Form for Audit Services
• FPB 08-02 Instructions for the Corrective Action Process in GAP-GHP Audits
• GAP Audit Program Scope (pdf)
• GAP-GHP Audit Verification Program Policies & Procedures
  • PATCH 046 Auditor Instructions for completing the USDA GAP&GHP Audit Checklist (pdf)
• Good Manufacturing Practices (GMP) Audit Standard (pdf)
• Harmonized GAP Program Manual
• Harmonized GAP Standard (V. 3.1) (pdf)
• Harmonized GAP Plus+ Standard (V. 5.1) (pdf)
• Instructions for the Use of GAP/GHP Logo
• USDA GAP Water FAQs (pdf)
• GAP Audit Checklists
  • GAP&GHP Checklists spell check enabled (xls)
  • USDA Audit Checklist for Mushroom Production Facilities (mGAP) (xls)
  • Unannounced-Follow Up Checklist (xls)
  • Unannounced-Follow Up Checklist (pdf)
• Plant Systems Audit Checklists
  • Good Manufacturing Practices (GMP) Audit Checklist (V. 1.0) (pdf)
  • Good Manufacturing Practices (GMP) Audit Checklist (V. 1.0) (docx)
  • Food Defense (FD) Audit Checklist (V. 1.0) (pdf)
  • Food Defense (FD) Audit Checklist (V. 1.0) (docx)
• Remote Audits (pdf)
  • Cost Estimate Worksheet (xls)
  • Audit Plan Worksheet (doc)
• USDA Food Box Vendor Verification Audits (pdf) 

Management

All

• Employee Misconduct-Bribery Procedures
• Employee Rotation Policy
• Federal and Federal-State Shipping Point and Cooperative Market Supervisors’ Manual
• Unacceptable Conduct by Users of the Inspection Service

Guidance Documents and Resources

Addendums to the Cooperative Agreement

• Form SF-425 Financial Status Report
• Office of Management and Budget Circular A-87 Cost Principles for State, Local and Indian tribal Governments
• Form SF-LLL Certification Regarding Lobbying
• SF-424B, Assurances (pdf) Non-construction Programs
• Form AD-1047 (pdf) Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions
• Form AD-1048 (pdf) Certification regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
• Form AD-1049 (pdf) Certification Regarding Drug-Free Workplace Requirements (Grants) Alternative I - For Grantees Other Than Individuals
• Part 400 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• AMS Directive 408.1 (pdf) Financial Guidelines for Cooperative Grading Programs
• AMS Directive 2210.2 (pdf) Investment of Public Funds

Audit

• Audit Services Billing Worksheet  Currently in Draft Format

Cooperative Market

• FEIRS
  • Downloading New versions of FEIRS (pdf)
  • PATCH #012 Detailed Notesheets for Canadian Import and U.S. Export Inspections Performed on a FV-E205 and FV-E207 (pdf)
  • PATCH #013 Greenhouse Tomatoes automatically reporting color in FEIRS (pdf)
  • PATCH 021 FEIRS Shipper Selection Procedures (pdf)
  • PATCH 023 FEIRS Guidance for Completing COD Information (pdf)
  • PATCH 030 FEIRS Superseding Certificates After Billing Periods (pdf)
  • PATCH 072 Recording Hourly Premium Time in FEIRS (pdf)
  • PATCH 101 FEIRS Appeal Application Remark (pdf)
  • Patch 103 Recording TMI Travel Time in FEIRS (pdf)
• Federal Field Office and Federal-State Cooperative Market Field Office Review
  • PATCH #056 Alternate Field Office Review Desk Audit (pdf)
• Appeal Inspection Report (pdf)
• FPD 12-1 Computer-Generated (Electronic) FV-200, FV-201, FV-248 & FV-248A
• FV-300 Fresh Fruit & Vegetable Inspection Certificate Manual
• General Market Manual
• Local Travel Policy (pdf)
• National Shippers Contact List (pdf)
• Requesting Deployment of the Fresh Electronic Inspection Reporting/Resource System (FEIRS) Program and Related Equipment (pdf)
• Superseding or Canceling Fresh Electronic Inspection Reporting/Resource System (FEIRS) Certificates (pdf)
• Supervisory Reviews of Agricultural Commodity Graders
• Terminal Market Inspection Training Manual (pdf)
• Travel Charge Policy (pdf)
• USDA Inspection for Emergency Food Assistance Program (TEFAP)