How Do I Administer the FMPP Award?

What are my requirements for administering my grant?

You must follow the requirements provided in your Notice of Award, which refers to your grant’s General Terms and Conditions.  You can find links to each active fiscal year at the Grants Terms and Conditions page.

How do I request a payment request?

You must complete and submit the following documentation:

How do I report on my grant’s progress?

There are Interim (annual) and Final reporting requirements for the award.   In general, the reporting process is similar, but the process may be different depending on the year of your award.  Below is the process for the Interim and Final Reporting Requirements.      

Interim Reports

Interim Reporting consists of the Performance Progress Report (PPR) and Federal Financial Report (FFR).   

Interim Reports are due within 90 days after the reporting period end date (i.e., after the performance period of September 30 to September 29 a report is due by December 28). 

The PPR is completed within Grant Solutions.  View the resource for completing the report: USDAPPR Report Instructions (grantsolutions.gov)

The Process for Submitting the Federal Financial Report (FFR) will vary depending on the award year. 

  • Award years 2020 and older will submit the FFR directly to their Grants Management Specialist.  Please refer to financial reporting section below for resources. 

Final Reports

Final Reporting consists of the Performance Progress Report (PPR), Federal Financial Report (FFR), and Tangible Personal Property Report (if applicable).  

Final Report due dates vary upon Award Year: 

  • Award Years 2020 and older are to submit final reports within 90 days after the reporting period end date (i.e., after the performance period of September 30 to September 29 a report is due by December 28).  However, final reimbursement requests are to be submitted within 45 days after award end date.   
  • Award Years 2021 and newer are to submit final reports within 120 days after the reporting period end date (i.e., after the performance period of September 30 to September 29 a report is due by January 27). However, final reimbursement requests are to be submitted within 45 days after award end date.  

  The Final Federal Financial Report is completed within the Payment Management SystemView the resource for completing the report.

The Process for Submitting the Federal Financial Report (FFR) will vary depending on the award year. 

  • Award years 2020 and older will submit the FFR directly to their Grants Management Specialist with the following resources:  

How do I report on special purpose equipment or unused supplies in excess of $5,000 purchased through my grant?

If you purchase special purpose equipment or have unused supplies in excess of $5,000 you must submit a Tangible Personal Property Report within 90 days after your grant’s expiration date, which includes completing and submitting the following documentation:

If you determine at any time during your grant, except at close out, to sell, transfer, or otherwise dispose of the equipment, you must request disposition instructions from AMS by completing and submitting the following documentation: