What are my requirements for administering my grant?
You must follow the requirements outlined in your Notice of Award, which refers to your grant’s General Terms and Conditions. Links to the applicable fiscal year Grants Terms and Conditions are available on the Grants Terms and Conditions page. AMS also maintains Policies & Procedures related to administrative actions, compliance, and appeal rights.
How do I request a payment request?
You must complete and submit the following documentation:
- Required: AMS Grant Program Worksheet (xls)
- SF-270 Request for Advance or Reimbursement - Form
- SF-270_General Instructions (pdf)
- FMLFPP SF-270 Instructions (pdf)
How do I report on my grant’s progress?
There are Interim (annual) and Final reporting requirements for the award. In general, the reporting process is similar, but the process may be different depending on the year of your award. Below is the process for the Interim and Final Reporting Requirements.
Interim Reports
Interim Reporting consists of the Performance Progress Report (PPR) and Federal Financial Report (FFR).
Interim Reports are due within 90 days after the reporting period end date (i.e., after the performance period of September 30 to September 29 a report is due by December 28).
The PPR is completed within Grant Solutions. View the resource for completing the report: USDAPPR Report Instructions (grantsolutions.gov)
The FFR is completed within the Payment Management System (PMS). View the resources for submission and certification of the report.
Final Reports
Final Reporting consists of the Performance Progress Report (PPR), Federal Financial Report (FFR), and Tangible Personal Property Report (if applicable).
Final Reporting consists of a Final PPR, Final FFR and , and Tangible Personal Property Report (if applicable). Final reports are due within 120 days after the reporting period end date (i.e., for a period of performance ending September 29 reporting is due by January 27). As with annual reporting, the Final PPR is submitted in GrantSolutions and the Final FFR is submitted in PMS.
How do I report on special purpose equipment or unused supplies in excess of $10,000 purchased through my grant?
If you purchase special purpose equipment or have unused supplies in excess of $10,000 you must submit a Tangible Personal Property Report within 90 days after your grant’s expiration date. Complete and submit the following documentation available on the Grants.gov Post-Award Reporting Forms page:
- SF-428-B Final Report
- SF-428S Supplemental Sheet
- Sample SF-428-B and SF-428-S Form
If you determine at any time during your grant, except at close out, to sell, transfer, or otherwise dispose of the equipment, you must request disposition instructions from AMS by completing and submitting the following documentation available on the Grants.gov Post-Award Reporting Forms page:
- SF-428-C Disposition Request/Report
- SF-428S Supplemental Sheet