Managing Your FLSP Grant:
FLSP has three payments in the life cycle of the grant. Grantees can request their first grant payment (50% of the full award) after KYRR completion. Grantees can request second payment (25% of full award) after successful completion of their first full season/year of participation in FLSP. Grantees can request third/final payment (25% of full award) after successful completion of two seasons/years of participation in FLSP. Each payment is processed after grantees complete required milestones (see below) and submit the required documentation and a payment request to USDA.
Resources for completing paperwork related to your grant:
- How to complete SF-425: 6-minute clip explains the essential components for completing your grant’s annual federal financial report.
- How to complete SF-270: 6-minute clip explains how to complete a federal payment request form.
- Payment Management System (PMS) requests: Please follow the instructions ON PAGE 3 provided by PMS for submitting a payment request
FSLP Terms and Conditions
The terms and conditions document below contains all the requirements of the program in detail that you must comply with as part of your FLSP participation and to be eligible to receive funds. Additionally, you must follow through on the commitments made as part of your application to this program and all requirements in the FLSP Notice of Funding Opportunity.
Payment Milestones:
Once you have completed the requirements for each round of payment, according to the terms and conditions in your award agreement, you must complete and submit the following documentation:
| 1st FLSP Milestones | Documentation | Submission method | |
|---|---|---|---|
| 1 | Complete payment (reimbursement) request form | SF-270 (SF270 Tutorial 6-min video) | Email to: FLSPgrants@usda.gov |
| 2 | Include all FLSP commitments in job order and worker contracts | ETA-790 (If only domestic workers were hired, contracts must be provided to USDA) | Email to: FLSPgrants@usda.gov |
| 3 | Visa/Recruitment approval | I-129 and/or I-797 | Email to: FLSPgrants@usda.gov |
| 4 | Complete KYRR training for your entire workforce | KYRR Verification Form | Alianza submits to USDA (you may also email to FLSPgrants@usda.gov) |
| 5 | Submit a request for payment in Payment Management System (PMS) | Online payment request (Follow instructions on PAGE 3) | Complete in Payment Management System (PMS) |
| *6 | Verify employment totals - ONLY required if you experienced a larger than 10% change in your employment totals | Updated Workers table and TEMPLATE FTE Calculator | Email to: FLSPgrants@usda.gov |
Grantees are eligible for their 2nd payment (25% of total payment) after successful completion of their first full season/year of participation in FLSP and the following documentation is sufficiently completed.
| 2nd FLSP Milestones | Documentation | Submission method | |
|---|---|---|---|
| 1 | Complete payment (reimbursement) request | SF-270 (SF270 Tutorial 6-min video) | Email to: FLSPgrants@usda.gov |
| 2 | Progress Report | Final Progress Report* (download and save in original fillable PDF format) | Email complete report (in original fillable PDF format—instructions below*) to FLSPgrants@usda.gov |
| 3 | Financial Report | SF-425 Federal Financial Report (download pdf and save) (SF425 Tutorial 6-min video) | Email to: FLSPgrants@usda.gov |
| 4 | Submit a request for payment in Payment Management System (PMS) | Online payment request (Follow instructions on PAGE 3) | Email to: FLSPgrants@usda.gov |
Grantees are eligible for their 3rd and final payment (25% of total payment) after successful completion of their second full season/year of participation in FLSP and the following documentation is sufficiently completed.
| 3rd FLSP Milestones | Documentation | Submission method | |
|---|---|---|---|
| 1 | Complete payment (reimbursement) request | SF-270 (SF270 Tutorial 6-min video) | Email to: FLSPgrants@usda.gov |
| 2 | Progress Report | Final Progress Report* (download and save in original fillable PDF format) | Email complete report (in original fillable PDF format—instructions below*) to FLSPgrants@usda.gov |
| 3 | Financial Report | SF-425 Federal Financial Report (download and save) (SF425 Tutorial 6-min video) | Email to: FLSPgrants@usda.gov |
| 4 | Submit a request for payment in Payment Management System (PMS) | Online payment request (Follow instructions on PAGE 3) | Complete in Payment Management System (PMS) |
*Downloading and submitting the FLSP (Interim and Final) Progress Report
You must keep the Progress Report in its original dynamic (fillable) PDF format – that's the format that has those blue fillable boxes. Do NOT flatten, save to print, or scan the document.
- Downloading the Form – The PDF form must be downloaded and saved to your local computer or network – and then accessed through Adobe Reader. It will not open directly in the browser. You must download the form first and then open it via Adobe.
- NOTE: You may need to visit the Adobe Software Compatibility to download the appropriate version of the software. There is no cost for Adobe Reader Software.
- Submitting the Form – When submitting the form, please submit the fillable (dynamic) PDF format (format that has those blue fillable boxes). Do not submit a flattened, “printed to PDF,” or scanned version of the original fillable form.
- Using a Fillable (dynamic) PDF Form – A fillable (dynamic) reporting PDF form can be filled out using dynamic functions that include: expanding space for text responses, ability to bold and underline text by right clicking and selecting font option, ability to add and remove rows using the “+” and “-“ buttons, and auto-calculations based on users inputs in form fields.
Contact USDA about this program
USDA Agricultural Marketing Service
1400 Independence Avenue, SW STOP 0201
Washington, DC 20250-0201
Email: FLSPGrants@usda.gov