In accordance with the 1990 Farm Bill, all private applicators are required by law to keep record(s) of their federally restricted use pesticide (RUP) applications for a period of 2 years. The USDA Agricultural Marketing Service’s (AMS) Pesticide Recordkeeping Program administers the Federal pesticide recordkeeping regulations through compliance and educational outreach activities.

AMS utilizes the services of State pesticide regulatory agencies to conduct record compliance inspections in most States which are under the Federal pesticide recordkeeping regulations. There are currently 27 States and 2 Territories under the Federal pesticide recordkeeping program.

• States and Territories Under Federal Regulations

The remaining 23 States and 1 Territory operate under State or Territorial recordkeeping regulations that are recognized by AMS as equivalent to the Federal regulations. Certified private applicators in these States and Territory are required to maintain RUP records required by their State or Territorial regulations.

• States and Territories Under State or Territorial Regulations

No standard Federal form is required for recording RUP applications, which allows certified private applicators the flexibility to integrate RUP applications into any recordkeeping system. The 9 required elements that must be recorded within 14 days of each RUP application are as follows:

• The brand or product name

• The EPA registration number

• The total amount applied

• The month, day, and year

• The location of the application

• The crop, commodity, stored product, or site

• The size of area treated

• The name of the certified applicator

• The certification number of the certified applicator

Recordkeeping Tools and Information:

• Pesticide Record Book

• Pesticide Record Form

• Pesticide Record Form en Español

• Recordkeeping Educational Video

• Recording GPS Coordinates for Location

• Factsheet About Inspections

• Annual Summary Report

• Recordkeeping Brochure

• Recordkeeping Brochure en Español